Executive Administrative Assistant, KFC Global

LOCATIONS: Plano

Responsibilities:

High-Performance Calendar Management

  • Manages and serves as the gate keeper for all executive calendar needs across multiple time zones and BMU partners, including global travel, global meetings, weekly meetings, and day to day meeting requests.
  • Proactively anticipates the needs of your supervisor and takes the initiative to perform tasks with little to no supervision and provide innovative ideas and solutions when needed.

Departmental Needs

  • Route or answer correspondence not requiring Executives and VPs attention; analyze situations and respond accordingly.
  • Organizes team meetings, events, and birthday/anniversary celebrations.
  • Lead the coordination of logistics for yearly Global Functional Conferences. Work with vendor management, support with conference agendas and communication with Markets, coordinate travel (if in-person) or technical logistics (if virtual).
  • Review and track expense reports, code and track invoices.
  • Manage and review department budgets.
  • Play a key leadership role for company Administrative Assistants.
  • Provides support for functional team members visiting from other markets Internationally.
  • Sets up new local and international vendors for cost center accounts in partnership with Accounts Payable.
  • Support and assist Leadership Team (LT) with outside boards as required
  • Maintain an open line of communication between yourself and your counterparts within Yum and Business Marketing Units (BMUs)
  • Works closely with Leadership Team and others relative to Yum board meetings, ensure presentations are produced, organized and prepared for all board meetings.

Travel Arrangements & Visas

  • Creates all travel arrangements, including international and domestic flights and lodging.
  • Obtains and oversees all visa documentation for travel in partnership with the immigration team.
  • Coordinates international and domestic travel agendas and provides itineraries.
  • Monitors and adheres to all international travel regulations when organizing travel.

Minimum Requirements:

  • College Degree preferred
  • 5+ years of Executive Administrative Assistant experience with extensive working knowledge of general office practices
  • Prefer prior experience supporting an Executive (C-suite or multiple mid-level employees)
  • General understanding and sense of business as well as of the broader departments and how they interact with one another
  • Experience working with Global business and managing International time zones
  • Emphasis on strong software skills to include Microsoft Word, Excel and PowerPoint and the ability to compose, type and proof a variety of letters, documents and presentations with minimal supervision
  • Demonstrates a positive attitude and exudes a leadership/solution-oriented mindset
  • Flexibility, high energy level, detail and results orientation, and strong follow through skills
  • Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision, with the ability to remain calm under pressure
  • High degree of integrity when dealing with confidential and sensitive information
  • Ability to communicate effectively within all levels (both written and verbal) and excellent interpersonal and leadership skills
  • Exudes a strong sense of personal Integrity and work ethic
  • Ability to see the bigger picture and skills to help facilitate that vision
  • Strong team player and solutions oriented


Who is KFC?

KFC, a subsidiary of Yum! Brands, Inc. (NYSE: YUM.), is a global chicken restaurant brand with a rich, decades-long history of success and innovation. It all started with one cook, Colonel Harland Sanders, who believed in doing things “the hard way,” because nothing ever got done right by cutting corners. Hard work, hospitality and integrity are still core to our brand today.

While we’re grounded in our heritage, we’re always looking forward to the future and evolving to make it easier for our customers to enjoy our chicken. Through digital innovation, our goal is to make KFC available everywhere, implementing a frictionless & friendly experience leveraging scalable technology stack and standards and accelerating rollouts via multiple channels. And we’re growing… a new KFC restaurant opens somewhere in the world every six hours.

As we grow, KFC is committed to doing so responsibly through commitments like our 2025 global plastic packaging goal and the KFC Harvest program, which to date has donated over 82 million pounds of food to our local communities around the world. Our purposes is feeding people’s potential, whether that means helping team members get through school, turn their passion for fried chicken into a career, or being a positive force in our communities. We fight inequality and believe in all people. Everyone has a seat at our table: from millionaires to truck drivers, to our more than 800,000 Team Members, to our customers around the world, KFC treats everyone like family.

Our people are what make us distinctively KFC, and we value every opportunity to celebrate the unique perspectives and backgrounds they bring to our company.

Benefits at Yum!

Most of the employee programs and benefits are applicable in the U.S. Internationally, benefits are tailored by market and role. Check with your hiring team to see which ones apply to your job in your market.